Policies

policies photo

General Policies

Participants should seek a physician’s clearance prior to participation in any fitness or physical activity program.

Appropriate Behavior and Conduct
Primary Policies

These two policies take precedence over all other rules or policies during situations where rules and/or policies may conflict.

  • URW (URW) supervisors have the right to remove anyone for behavior that he or she deems either unsafe or inappropriate
  • URW supervisors have final authority on all matters concerning safety and emergency situations in all University of Minnesota URW facilities until substituted by proper authorities.

Secondary Policies 

  • URW supports and follows the University Conduct Code
  • The University of Minnesota and URW also prohibits the carrying or possession of guns on campus and in facilities.
  • URW has an obligation to protect its property and to help members protect their property from theft, damage, destruction, or misuse by providing access to rent lockers.
  • URW is committed to the policy that all persons shall have equal access to and opportunity in its programs, facilities and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.
  • Any destruction, defamation of property, or discrimination against any person will not be tolerated within the programs or facilities of the URW.
  • Glass is not permitted in any URW facilities (indoor or outdoor).

Facility Access

  • Members must validate with biometric hand scanning or present a U Card or URW card to access the facility. Physical Education students who do not have a U Card must have a photo ID and proof of registration for the class, in which case they may enter the facility no more than 30 minutes prior to the beginning of class. Guests must present a photo ID.
  • URW will confiscate University of Minnesota U Cards if fraudulently used by a nonassigned user. An automatic 2-week suspension from all facilities will be imposed on the U Cardholder account and any facility access fees must be paid. The U Card will be sent to the main U Card office. Willfully refusing to or falsely identifying one’s self is considered a disciplinary offense according to the University Conduct Code.
  • The actual card holder will be notified by email that their account has been frozen due to violation of URW and U Card policy; U Card is available to claim with another form of Revised 4.3.17 identification at the front desk; and instructed to schedule a meeting with the membership manager to review the violation and reactivation of account.
  • All non-members participating in URW programs (i.e. Intramural Sports, etc.) must have an approved Limited Access Pass assigned to their account and valid photo ID. These individuals may not enter the facility more than 30 minutes prior to the scheduled program.

Music Guidelines

  • URW does not play or provide music in open recreation areas.
  • Participants may use personal music playing devices with headsets in open recreation areas. Members are not allowed to bring boom boxes at any time.
  • Music may be played within guidelines set and approved by URW during group exercise classes, supervised programming, aquatics, enclosed open recreation areas, and special events.
  • URW staff reserves the right to remove anyone who violates music guidelines. Situations will be handled at the discretion of UR&W professional staff.

Photography Policy

  • The use of devices with photographic or video capabilities, such as still or video cameras or cellular telephones is prohibited in URW facilities and on URW fields without prior authorization from the Facility or Program Manager. If authorization is received, permission must also be obtained from each person being considered prior to photographing.
  • According to the Minnesota State Statute 609.746, it is illegal to take pictures (including cell phone photography) where a reasonable person would have an expectation of privacy and is likely to expose intimate body parts.
  • Violators will be prosecuted.

Service Dogs

  • Service dogs as recognized by the Americans with Disabilities Act (ADA) are permitted in URWC facilities to accompany their handlers.
  • According to the ADA, a service animal is any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability.
  • Emotional support, therapy, comfort, or companion animals are not considered service animals under the ADA. These terms are used to describe animals that provide comfort just by being with a person. Because they have not been trained to perform a specific job or task, they do not qualify as service animals under the ADA and are not permitted in URW facilities.

Revised 4.3.17

Nordic Ski

Nordic Ski

  • All patrons are required to pay prior to skiing ($3 for adults, children under 12 years old ski free). There will be envelopes to place payments in prior to skiing.
  • Please obey the directional signs on the course. This provides for a safe experience for all skiers.
  • Walking pets, hiking, and snowshoeing are prohibited on the course. Please help keep the trails in the best shape possible.

Membership

Membership

 

General Policies

Use of the University Recreation and Wellness (URW) facilities and services is restricted only to individuals who meet the appropriate eligibility requirements (see below). All memberships are non-refundable and non-transferrable unless a move or medical reason can be documented. To access facilities, members must present a valid UCard, University Recreation, and Wellness card or validate their membership with biometric hand scanning.

  • All guests must present a photo ID.

Students

Students who pay the Student Service Fee are members (In general, fees are assessed for undergraduate and/or graduate students taking 6 or more credits) Students currently enrolled but not assessed the Student Services Fee are eligible to purchase a Student Membership. Graduate students must have registered (for at least one credit) within one year to be eligible.

  • Kinesiology: Students taking an activity class in URW facilities who have not paid the Student Services Fee or who have not purchased a membership, may enter the facilities up to one-half (1/2) hour before the start of the class. These students must carry a recent (within 2 weeks) enrollment summary proving that they are registered for the activity class, and a U Card or Photo ID.
  • Post-Secondary Education Option (PSEO) students, who are sixteen or older and are not paying Student Service Fees, may purchase a membership. PSEO students who are 15 or under are eligible for youth programs only.
  • Students from UMD, Morris, Crookston, and Rochester campuses may purchase a Student Membership or Daily Pass with proof of current registration and Photo ID.
  • Visiting and Affiliate Students registered for credits are eligible to purchase a Student Membership. Affiliate Students who are not recognized as University of MN students and are not eligible for a U Card must have a letter from a sponsoring U of MN department e.g. Internship, etc.
  • Regent Scholarship & Academic Staff Tuition Students - Refer to Faculty and Staff Section. 

Faculty and Staff

Faculty, staff or other University employees from any U of MN campus, may purchase a Faculty/Staff Membership. A U Card and a current record in the system are required in all cases.

  • Visiting faculty and staff, whose tenure will be less than 3 months, are eligible to purchase a Short-term Membership (week or 1-month) upon presentation of a photo ID and an authorized letter verifying the visitor's status from the host department on departmental letterhead. Individuals wanting a membership for five (5) weeks or more become eligible to purchase a semester or 3-month Faculty/Staff Membership.
  • Regent Scholarship & Academic Staff Tuition Benefit: Faculty and Staff registered for classes under the Regent Scholarship or Academic Staff Tuition Benefit is considered Faculty/Staff for Membership purposes. These individuals are not eligible for a Student Membership.
  • Volunteers: Those individuals who serve as volunteers in University programs and services are not permitted to purchase a Membership unless they are sponsored by another member... (See General Public)
  • Layoff List: Those employees who have been laid off and are placed on the layoff list may purchase a 3-month, 6-month, semester, annual membership or daily pass. These individuals must present a letter from the University verifying that they have been placed on the layoff list along with a valid UCard. These employees may renew their membership up to one year from the date on the letter.
  • Retired faculty and staff members may purchase a University Membership with U Card or photo ID. A University Recreation and Wellness card will be provided thereafter if a U card is unavailable.
  • Regents of the University are eligible for membership at the staff rate, and they may purchase on a semester, 6-month, or annual basis.

University RecWell Affiliate

Affiliates consist of staff who are not official University employees but are identified by University Recreation and Wellness (URW) as eligible to purchase a Membership or a Daily Pass. Memberships available are dependent upon the member’s affiliation listed below:

  • The Common’s Hotel employees (treat as staff/faculty- University Members)
  • St. Paul Campus - Forestry/Department, USDA, North Central Research Station, MN Crop Improvement Association
  • University of MN Physicians
  • French Meadow

U Associates

U Associates consists of staff that is not official University employees but are identified by the University as having some association. They may purchase the University Partner Membership or a Daily Pass. Associates must present photo ID and most current pay stub for verification at the time of purchase or renewal. The following should be regarded as University U Associate staff:

  • University of Minnesota Medical Center – Fairview
  • Aramark

University of Minnesota Alumni

University of Minnesota graduates from any University of Minnesota campus who provide proof of graduation and proper photo ID may purchase a University Alumni Membership. Proof of graduation includes any one of the following:

  • Photocopy of diploma on file with URW or an official letter from registrar indicating completion of all coursework requirements or an unofficial transcript indicating completion of degree (3rd-floor STSS building)
  • Newly graduated students awaiting final approval from their program must provide an official letter from their program advisor on Department letterhead stating that they have completed required credits for graduation.
  • Possession of an Alumni Association Membership does not necessarily make an individual eligible. If the Alumni Association Card states the year of graduation, this can be used to verify proof of graduation.
  • An annual limit of 400 memberships will be sold. Alumni Memberships may be purchased on a 3-month, 6-month, or an annual basis throughout the year. URW staff may determine further requirements, procedures or restrictions.

Sponsored Member

Current members may sponsor 1 adult at a time. The duration of the sponsored membership must be equal to or less than the sponsoring member.

  • Sponsored member must be present with their sponsoring member (sponsor must be a current member) to purchase a membership(s).
  • Both the sponsoring member and the sponsored member must show photo ID.
  • A Sponsored Member is not allowed to sponsor another member.

Summer Session/Intersession Policies

Students paying the full summer Student Service Fees are members of the University Recreation and Wellness facilities.

Students assessed a portion of the SSF for summer are considered URW Members for that half of the summer only (these are students taking 3-5 credits). If a Membership is desired for the remainder of the summer session, a half-summer Student Membership may be purchased.

During either Summer/Intersession, students who were registered for classes in a degree seeking a program with a minimum of one credit in the previous spring semester may purchase a Student Membership for summer session (this does not include Independent Study Students).

Non-Degree Seeking Students/University College Students who were eligible for a Student Membership for Spring semester are eligible to purchase a Summer Student Membership.

Students who were not registered during the spring semester, but who have registered for fall semester (including newly admitted students) may purchase a Student Membership for summer prior to that fall semester. Proof of registration is required. Newly admitted students who were issued a U Card must also present a letter of acceptance at the time of purchase.

Students from any U of MN campus may purchase a Student Membership for the summer with proof of registration from the previous Spring Semester or proof of registration for the Fall Semester.

Revised 9.12.16

Dress Code

Dress Code

University Recreation and Wellness requires all users of its recreation facilities and participants in its activities to dress in a manner suitable for recreational activity. The purposes for doing so are to contribute to the safety of participants, reduce facility and equipment maintenance costs, and create a welcoming and inclusive environment for the University’s diverse population.

URW staff members have the authority to remove anyone from URW facilities or activities for failing to comply with this dress code or for wearing apparel that URW deems unsafe or unsuitable for recreational activity.

General requirements for dress in URW facilities and activities include:

  • Athletic-style shoes with non-marking soles, closed toes, and closed heels.
  • Athletic-style pants or shorts. Shorts must be of sufficient length to cover the gluteal fold.
  • Shirts that reach the top of the pants or shorts and fully cover the torso (chest, stomach, back, and sides.)
  • All clothing must be free of profanity, offensive language, and offensive graphics.

Exceptions to the above general requirements include:

  • Water activities in URW pools, for which appropriate swimwear is required. Undergarments, compression shorts, boxers, sports bras, and similar apparel are prohibited. Swim diapers are required for all participants who are not toilet trained and must be worn under appropriate swimwear.
  • Activities for which training barefoot is a commonly accepted practice, such as Yoga, martial arts, and aquatics. However, wearing appropriate footwear to and from such activities is required.
  • Pickup basketball in URW gyms, where playing “shirts and skins” is historically common practice. Women on “skins” team may remove shirts and play in sports bras.

Requirements for specific areas within URW facilities include: 

  • In climbing areas, all rings and loose jewelry must be removed before climbing.
  • In handball, racquetball, and squash courts, the wearing of eye guards is recommended due to the potential of serious eye-related injury. Safety glasses are not approved eyewear.

This dress code is supported by the University Recreation and Wellness Advisory Board. The Board is a cross-section of students, faculty, and staff from across the University community, some of whom are members and regular participants of URW, and others who have lesser involvement with the department, its programs, or facilities.

Revised 9.12.16

Guest and Family Day

Guest and Family Day

 

Guest Policy

  • Members of University Recreation and Wellness (URW) may bring one (1) guest into the facilities by purchasing a Guest Pass. Children 8 and older require a Guest Pass, while children 7 and under are admitted free; limit two children per parent.
  • Each member is allowed to bring two (2) paying guests on weekends, during breaks and summer session.
  • Guests must present a photo ID
  • All Guests must enter and leave with their host.
  • The host is responsible for the conduct and actions of their guest.
  • Improper conduct by a guest can affect the current and future eligibility of the host.
  • St. Paul Gym Community Members do not have guest privileges.

The price of the Guest Daily Pass is $10.00

Commons Hotel Guests

Guests may use facilities during open recreation hours. Guests turn in their room key to the hotel’s front desk to obtain a Recreation and Wellness Access Card. All open recreation rules and policies apply.

Daily Passes

  • All individuals eligible for membership as defined in previous sections may purchase daily passes for their personal use except Sponsored members.
  • A Sponsored Daily Pass purchaser may not bring another guest or family members in at any time including family day.

The Price of the Daily pass is $10.00.

Children and Family

Immediate dependents of members may enter the facility when continuously supervised by their parent(s). Children 8 years of age or older need to purchase a Guest Pass (one guest pass per member). There is no charge for children 7 years of age or younger.

The parent/guardian must remain with and directly supervise their child(ren) at all times (within an arm’s length).

Family Day is on Sunday from 12:00 pm — 5:00 pm. Members may bring their spouse/domestic partner and their immediate children into the facilities at no cost. Members must remain with their children under the age of 18 at all times. Limit of two children per parent.

Changing rooms are available for children and family members for improved supervision.

General Public

Community Memberships

  • General Public may purchase Community Memberships in 3-month increments at the St. Paul Gym only.
  • Must be 18 years of age or older and present a valid photo ID.
  • Community members may not access the St. Paul Gym facility between 3:00 pm and 7:00 pm Fall and Spring Semester. During Summer & break hours, Community Members may access the facility during any open building hours.
  • St. Paul Gym Community Members do not have guest pass/family day privileges.

Locker Rooms

Locker Rooms

 

General Locker Policies

  • All locker sales are non-refundable and non-transferable. Only exceptions include medical withdrawal with verification from the physician.
  • All locker holders may secure a daily locker and towel at no cost at the opposite campus site, provided the individual presents his/her locker rental stub and a photo ID.
  • Individuals not renting semester lockers are asked to change in the daily locker section of the locker rooms to not obstruct access to members who have a semester locker rental.
  • URW reserves the right to refuse a locker and locker room access to any individual who uses these services in a manner that is unsafe, unhealthy, or inappropriate.
  • As a service to our members, locker combinations are retained in the event that the locker holder does not remember the combination. Members must show photo ID, and their combination will be provided for them. For security purposes, combinations will only be given to the person who rented the locker.
  • Members may not share lockers. Any locker holder found sharing will be asked to relinquish his or her locker. Lockers are rented with the impression that it is a secure location to store a patron’s personal belongings. Sharing this space compromises that security by allowing another person access to the locker combination.
  • Towel service is provided as a privilege with all locker rentals – one per locker. The replacement fee of $4.00 will be charged for a lost or stolen towel.
  • Personal belongings of members cannot be kept or stored within the Equipment Room or front desk areas.
  • URW recognizes a member’s gender as the sex they identify themselves as when registering with the University. Members must use the men’s or women’s locker room in accordance with that designation.
  • Changing rooms are available to the gender neutral community, members who have special requirements, children with adult supervision. Check at the equipment room for details.
  • Children are only allowed in locker rooms under adult supervision.
  • Children ages 3 and under are allowed in the locker room of the opposite sex. Children ages 4 and older are placed in the same sex locker room with adult supervision.

Long-Term Locker Rentals 

  • Long-term lockers may be rented at the University Recreation & Wellness Center (URWC) Member Services desk or the St. Paul Gym front desk. Locker rental term may not exceed the duration of the current membership.
  • For a gender neutral locker rental or members with special requirements who will be using a changing room, please request a changing room locker to the Member Services staff.  
  • Beginning the first day of semester locker sales, eligible participants may purchase one long-term locker.
  • Faculty and Staff may pay for their locker rental through payroll deduction. Forms may be filled out at the Member Services Desk. In order to terminate an ongoing locker rental at the URWC, the member must turn in their lock and towel to the Equipment Room attendant. 

Daily Locker and Coin Operated Lockers

  • Both locker room and changing room daily lockers may be rented with a U Card or photo ID from either the URWC North or South Equipment Room or the St Paul Gym front desk which includes towel service.
  • If requesting a changing room daily locker, please indicate to the North or South Equipment Room staff during the transaction.
  • Daily lockers include towel service.
  • Coin-operated lockers are located throughout the URWC for either 25 or 50 cents.

Location

  • Both long-term and daily lockers are located on the lower levels of the URWC near the North and South Equipment Rooms as well as at St Paul Gym.
  • Feel free to ask the Equipment Room or front desk staff if help is needed locating the lockers.

Locker Rooms

  • There are two men’s and two women’s locker rooms located within the URWC.
    • One men’s and one women’s locker room are located in both the lower-level of the south building and north building.
  • All locker rooms include showers, toilets, sinks, and wall-mounted hand/hair dryers.
    • The north locker rooms also include a steam and sauna room.

Changing Rooms

  • There are seven individual changing rooms in the URW available for use.
    • Two are located in the lower-level of the South Building next to the locker rooms.
    • Five are located in the lower-level of the North Building near the North Equipment Room.
  • There are two individual changing rooms at the St. Paul Gym.
  • All changing rooms include a shower, toilet, sink, wall-mounted hand/hair dryer, and baby changing station.

Eligibility

Students

  • Students participating in URW programs are eligible to rent a daily or semester locker upon producing a U Card or picture ID.
  • Students enrolled in Kinesiology activity classes who have not been assessed the Student Services Fee may purchase a semester locker to be used only during class time.
  • Currently registered students who have not been assessed the Student Services Fee are eligible to rent a daily or semester locker upon purchasing a student membership.

University Faculty and Staff, and Alumni or Sponsored Members

  • University faculty and staff are eligible to rent daily, semester, 3-month,6-month, annual, or ongoing lockers upon purchasing a membership for an equivalent or longer period of time.
  • The locker expiration date cannot exceed the length of their membership.

Locker Renewals

  • Locker Renewals begin approximately three (3) weeks prior to the end of the semester. Lockers may be renewed upon producing a U Card reflecting that the Student Services Fee has been assessed for the upcoming term or by having a membership extended through the next term.
  • All locker items must be removed or lockers must be renewed by noon on the last day of locker deadline date (date is on the locker card). Any items not removed will be stored for 10 business days following the locker renewal deadline.
  • Items may be reclaimed during this time by paying a $5.00 service charge. Any items not reclaimed at the end 10 business days will be discarded. If a towel, key, or lock has been lost or stolen, the cost of a replacement will be charged. Members who wish to change the location of their locker should go to the North or South Equipment Room in the​​​​​​​ URWC.

Aquatics

Aquatics

 

Primary Policies

  • The use of any pool is prohibited unless supervised by a University Recreation and Wellness staff lifeguard.
  • Lifeguards have the right to remove anyone for behavior that he or she deems either unsafe or inappropriate.
  • Lifeguards have the final authority on all matters concerning safety and emergency situations in all aquatic facilities until substituted by proper authorities.

Secondary Policies

  • Children under the age of 16 must be supervised at all times by a parent/guardian.
  • The use of 1 m, 7.5 m and 10 m platforms is limited to authorized, registered United States Divers or approved groups providing appropriate documentation.
  • The use of auxiliary locker rooms is limited to the following groups: authorized personnel, approved rental groups, and public swimmers. Use of these locker rooms by general student, faculty, or staff is not allowed.
  • No food, gum, or beverages are allowed on the pool deck except for water in unbreakable containers.
  • Glass is not permitted in any pool area.
  • Proficient swimmers are defined as swimmers who are able to swim one length of the pool, on the stomach, without stopping and without a floatation device.
  • Lessons may only be taught by University of Minnesota Recreation and Wellness Staff.
  • University Recreation and Wellness prohibits any supervised, formal, organized workouts by any group or team that is not part of the University Recreation and Wellness department. These groups may include varsity level athletic teams, student organizations, community groups, etc. Exceptions to this policy would require an eligible group to obtain a facility lease agreement where the group rents a space for their exclusive use if approved. Members who are part of a team or group may exercise and may have a specific program provided to them, however, at no time should they be lead through, trained, or coached during their exercise routine.
  • University Recreation and Wellness prohibits any group or individual outside of the department from delivering swim lessons to participants in University Recreation and Wellness facilities. This policy also restricts these individuals/groups from recruiting clients within University Recreation and Wellness facilities. 

Department of Health Regulations

Minnesota Department of Health, Chapter 4717 – Public Swimming Pools – Supervision of Bathers – Sanitation and Safety

  • All persons using the swimming pool must take a cleansing shower using warm water and soap and thoroughly rinse off all soapsuds before entering the swimming pool. A bather leaving the pool to use the toilet shall take a second cleansing bath before returning to the activity.
  • Any person having an infectious or communicable disease shall be excluded from the swimming pool. Persons having any considerable area of exposed sub-epidermal tissue, open blisters, or cuts must be warned that these are likely to become infected and advised not to use the pool.
  • Spitting, spouting of water, urinating, defecating, or blowing the nose in the pool shall be strictly prohibited. 

Pool Rules Rules for All University of Minnesota Pools

The lifeguard may require swim tests to all patrons.

Persons who fail the swim test will be redirected to a shallow water facility if available, or be asked to leave the pool.

EMERGENCY ALERT SYSTEM – 3 whistles will be given by the lifeguard on duty and all patrons will clear the pool.

Natatorium Rules

  • Proficient swimming is required. 
  • Swimming is not allowed under the bulkhead. 
  • Use of Starting blocks is prohibited. 

Diving Well Rules

  • Proficient swimming is required. 
  • Use of Starting blocks is prohibited.
  • Only the outside 1 Meter and 3 Meter springboards and the 5 Meter platform are to be used during Open Dive.
  • Only forward facing jumps and dives are allowed from springboards and only forward facing jumps are allowed from a 5M platform.

Cooke 10 Rules

  • No diving

Cooke 15 Rules

  • Proficient swimming is required. 
  • Use of starting blocks are prohibited. 

St. Paul Gym Rules

  • No diving
  • Sauna is open only when the pool is open. 
  • Anyone under 18 is prohibited from using the Sauna. 

User Groups

Student and Member Lap Swimming

Pool users may only engage in activities that do not interfere with other patrons. Note: Lifeguard has the right to ask patrons to move to shallow water if they are not comfortable with patron’s swimming ability.

Family Swim

Family open swim is offered in Mpls. and St. Paul facilities, please refer to aquatic schedules.

Public Swim

See Aquatic Schedule for Public Swim times. Public swimmers will access the pools through the main entrance of the Recreation and Wellness Center. Public swim is only offered in the Natatorium on the Minneapolis campus. 

Fitness

Fitness

 

Fitness Participation Policies

Participants should seek a physician’s clearance prior to participation in any fitness or physical activity program.

In an effort to maintain a safe and comfortable environment, please adhere to the following practices and policies.

Fitness Center & Fitness Equipment Activity Areas

  • Participants must wear closed toe/closed heeled athletic-style shoes.
  • Shirts must be worn that reach the top of the pants and fully cover the torso (chest, stomach, back, and sides).
  • Athletic-style pants or shorts. Shorts must be of sufficient length to fully cover the gluteal area.
  • Equipment is to remain in its original area and not moved from floor to floor or building to building.
  • Bringing in your own personal equipment and chalk is prohibited. Exceptions to this are weight belts, gloves, wraps and any other personal support items.
  • Please return equipment to its original location after use.
  • Dropping or throwing of weights is prohibited unless the intended use of that equipment is intended for that purpose (e.g. medicine balls).
  • Use equipment based on the guidelines recommended by the manufacturer or as suggested by RecWell staff.
  • Collars (weight clips) must be used at all times where applicable.
  • The use of a spotter or assistance from RecWell staff is highly recommended.
  • Please clean equipment after use utilizing provided wipes.
  • Machines not in use should not be occupied (i.e. sitting, resting in-between sets, etc.).
  • Food or gum is not permitted. Drinks must be in a non-breakable container with a screw on top.
  • Personal belongings, including backpacks, duffle bags, jackets, etc., should be secured in a locker. These items are not allowed to be placed on the floor or around the fitness equipment.
  • IPods, IPads, laptops, MP3 players, hand-held radios, or other personal music devices are only permitted with the use of headphones or ear buds. Exceptions are provided to RecWell programming.
  • University Recreation and Wellness prohibits any supervised, formal, organized workouts by any group or team that is not part of the University Recreation and Wellness department. These groups may include varsity level athletic teams, student organizations, community groups, etc. Exceptions to this policy would require an eligible group to obtain a facility lease agreement where the group rents a space for their exclusive use if approved. Members who are part of a team or group may exercise and may have a specific program provided to them, however, at no time should they be lead through, trained, or coached during their exercise routine.
  • University Recreation and Wellness prohibits any group or individual outside of the department from delivering personal fitness programs to participants in University Recreation and Wellness facilities. This policy also restricts these individuals/groups from recruiting clients within University Recreation and Wellness facilities.

Group Fitness Class Participation

  • General policies that exist for all Group Fitness classes:
  • All participants are strongly encouraged to bring a water bottle to class; towels are recommended.
  • Participants must have purchased a valid pass in order to participate in any Group Fitness classes. Pass verification is required at the class location prior to participation. An exception to this is during periods when classes are free.
  • All participants must wear clean, non-marking, athletic shoes in order to participate in classes. Some exceptions are permitted based on the style of class (e.g. Yoga, Pilates, Aqua, and Belly Dancing).
  • Shirts must be worn that reach the top of the pants or shorts and fully cover the torso (chest, stomach, back, and sides.) Some exceptions are permitted based on the type of class (e.g. Yoga, Pilates, Aqua, and Belly Dancing).
  • Athletic-style pants or shorts. Shorts must be of sufficient length that fully covers the gluteal area.
  • Classes will be filled on a first come, first serve basis. The instructor has the right to close a class, deny entry if it is filled, or deny entry if a participant arrives after the warm-up period.
  • Participants are responsible for determining whether or not classes are appropriate for them and are responsible for monitoring their own exertion levels. Please consult with the instructor if you have any medical/physical limitations or class concerns before the class.
  • Participants are responsible for monitoring their own exertion levels. The instructor will suggest guidelines and ranges for monitoring intensity. 

Indoor Cycling Classes

  • All participants must wear athletic shoes; SPDs or clip in shoes specific to cycling are permitted.
  • Participants may elect to bring their own seat cover.
  • Participants may not manipulate or tamper with the construction or integrity of the bike.
  • Participants may not bring their own pedals, cages, seats, etc.

Mind/Body Classes

  • Participants should wear shoes to and from the Yoga/Pilates classes.
  • Mats are provided for use during class. Participants may bring their own mats. No personal mats may be stored within the facilities. 

Revised 8.1.16

Climbing Wall

Climbing Wall

 

Climbing Gym Policies - URWC and St Paul Gym

As a user of the climbing wall, you are accepting the risks inherent to the sport. Please take personal responsibility, use proper techniques and know your limits. Climbing privileges may be revoked by staff at any time for failure to follow policies, posted rules, or staff instructions.

  • A daily or semester pass is required to use the climbing wall and may be purchased at the Climbing Gym desk.
  • Everyone who enters the climbing area must check in and have a completed waiver.
  • Climbing and bouldering at the URWC are allowed only during supervised open wall hours.
  • Bouldering in the St Paul Gym is available during regular business hours. Top rope climbing is only available when scheduled with staff to supervise. See website for up-to-date hours.
  • Climbers must follow all posted rules and staff instructions. Rings and loose jewelry must be removed before climbing.
  • Bags, water bottles, and other personal items are not allowed in the climbing area.
  • All belayers and lead climbers must display the belay/lead qualification card visibly on their harness and must pass a qualification test.
  • Climbers may use their own climbing equipment provided it is manufactured specifically for the sport of rock climbing, meets industry safety standards, and is in good condition. Staff may require you to not use personal equipment at their discretion.
  • Climbing on top of the bouldering wall is not permitted.
  • The use of spotters while bouldering is recommended in situations where a climber may fall off of the crash pads or risk falling onto their head and neck.

Revised 9.12.16

Intramural Sports

Intramural Sports

 

Eligibility

All students, faculty, and staff must present a valid University of Minnesota identification card. Non-affiliates (summer only) must present a valid state issued picture ID (such as a driver’s license) to participate in any intramural activity.

Individual Eligibility

The following persons are eligible to participate in the Intramural Program:

  • Students who have paid the Student Services Fee.
  • Participants not paying Student Service Fees who have purchased a URW membership. Memberships may be purchased at the Member Service Office in the University Recreation and Wellness Center or at the St. Paul Gym Reception Desk.Faculty and staff who purchase a recreation membership that is valid for the entire season. Memberships may be purchased at the Member Service Office in the University Recreation & Wellness Center, or at the St. Paul Gym Reception Desk.
  • Non-affiliates may participate during the summer semester on teams that have paid the $25.00 per person non-affiliate fee. All non-affiliated participants must be at least 18 years of age. The number of non-affiliated participants allowed per sports roster is as follows: 6 participants for softball and 4 participants for outdoor soccer.

Team Roster

All players must be on the roster at the time they check in for each match. To be safe, players should add themselves to the roster by 2:00 pm on the day of the game (or Friday for weekend games).

Adding Players as a Captain

  • From the IMLeagues homepage, click the desired team.
  • From, the “Captain” dropdown menu, click "Invite Members".
  • Enter the invitees' email addresses separated by a comma.
  • Once the invitee receives an invite and accepts your invitation, they will be added to your team. If you do not see a player on the roster, they have not accepted your invitation and are ineligible to participate.

Adding Yourself to a Friend's Team

  • First, create your IMLeagues account.
  • Click "Get Involved" on the upper right-hand side of your screen.
  • Select the sport, league, and team that you would like to join.
  • Select "Join Team” and fill out the specified form, including the waiver. 
  • Once the captain has accepted your request, you will be added to the team.

Sportsmanship

Sportsmanship is a vital component for success in every Intramural contest. Participants are expected to display good sportsmanship toward opponents and the Intramural staff at all times. The Sportsmanship Rating System with the purpose of making each individual responsible for his/her actions while participating in any Intramural event. 

Spectator Policy

University Recreation and Wellness will allow spectators to Intramural sporting events on the following basis:

  • All spectators must provide a valid photo ID and sign in prior to being admitted into the facility.
  • All spectators must be escorted to the event venue by a facility supervisor. If a supervisor is not immediately available, spectators must wait until an escort becomes available.
  • Spectators are required to stay in the venue of the game that they listed on their sign in sheet and leave immediately following the event.
  • Any spectator who is seen outside of the venue that they are signed in to be at will be asked to leave the facility and banned from any future events.
  • The team listed from that spectator will be penalized for the spectator’s behavior and could include forfeiture of the game, banning from the league, etc.

University Recreation and Wellness reserves the right to revoke this privilege at any time.

Heat Index Guideline

If the heat index is equal to or greater than 110 degrees, all intramural outdoor contests will be canceled. If the heat index 30 minutes prior to a game is greater than or equal to 105 degrees, all intramural sports requiring continuous vigorous activity shall be canceled. An intramural sport requiring continuous vigorous activity includes but is not limited to soccer, football, and tennis.

Revised 8.31.16

Open Recreation

Open Recreation

 

Open Recreation Policy

These policies apply to all indoor and outdoor University Recreation and Wellness facilities. Any space that is unscheduled during regular building hours is considered Open Recreation. During Open Recreation some spaces may be scheduled to give priority to a specific sport or activity. However, other sports or activities may be played during designated priority times if no one from the scheduled sport or activity is present. If two (2) or more participants arrive to participate in the reserved sport/activity during designated priority time, those participating in the non-scheduled sport/activity must then relinquish the facility to those wanting to participate in the scheduled sport/ activity. Note that the scheduled sport/activity always has priority over the non-scheduled sport/activity.

When the gym is not scheduled for a specific activity, users may use the facility for the sport/activity of their choice as long as the sport/activity is permitted in the space.

  • Athletic, non-marking shoes are required.
  • Spitting on the floor is not allowed.
  • Food, gum, or drink is not allowed in the gyms.
  • Baseballs, softballs, and cricket balls are not allowed in the gyms.
  • Soccer and throwing medicine balls against the walls in multipurpose rooms is not allowed.

Registered Student Organizations and Campus Life Programs may not use open recreation time for their group’s activities. The student group must complete a facility reservation in order to use space within the Recreation and Wellness Center, the Fieldhouse, and the Student Recreational Sports Fields.

Supervisors have the right/final authority to remove anyone due to violations of policies or inappropriate behavior, e.g.: fighting, using abusive language, etc.

Other Open Recreation policies are posted outside the North and South Gymnasium on the bulletin board.

Friday Evening Open Recreation

Every Friday evening, each gymnasium has a sport that is designated to that gym for open recreation from 7:00 pm —10:00 pm. Below is a listing of the gyms and their corresponding sport for Friday evenings:

  • Cooke Gym - Badminton
  • North Gym - Volleyball
  • South Gym - Basketball
  • MAC Gym - Indoor Soccer

If there are members playing a sport that is not the designated sport for that gym during this time, they may continue to play until there are other members wanting to play the designated sport, who get preference.

Open Recreation Basketball

Getting onto the court 

  • If there are enough players on the sidelines to form two new teams, then both teams who just finished playing must vacate the court. If there are only enough waiting players to form one team, then the winning team remains on the court. If there is less than a full team of players waiting, then the losing team shoots to see who is added to the participants waiting on the sidelines.

Apparel

  • Playing “shirts and skins” is an acceptable practice. Women on “skins” team may remove shirts and play in sports bras.

No Dunking Policy

  • Dunking or hanging on the hoop is not allowed.
  • A participant’s first offense of this policy will result in the individual being asked to leave the facility.
  • A second offense will result in the individual being suspended from use of all Department of University Recreation and Wellness facilities for one week.
  • Third offense will result in the individual losing all basketball privileges within the Department.
  • If damage is caused to the hoop or backboard the participant will be billed for the repair.

Open Recreation Volleyball / Badminton

  • First come, first served. Individuals arriving prior to a full team have priority to participate.

Open Recreation Soccer

  • If there are enough players on the sidelines to form two new teams then both teams who just finished playing must vacate the field. If there are only enough waiting players to form one team, then the winning team remains on the field.

Revised 9.12.16

Court Sports

Court Sports

 

General Policies

  • Athletic, non-marking footwear is required (running shoes are not acceptable). Any individual wearing improper footwear will be asked to leave the court. 
  • Kicking/hitting the walls or glass with racquets or other objects is prohibited.
  • Eye protection is highly recommended. ASTM-approved eye protection can be rented or purchased from the North Equipment Room.
  • Court Usage for Non-Court Sports: Users who intend to use courts for Racquetball, Handball, Squash or Wallyball (court 11 or 12) have priority over participants who intend to use the courts for other activities.

Reservation Procedures

Online Reservations (URWC only)

  • Visit Club Blocker and create an account.
    • When creating your account, please select the University of Minnesota as your club.
    • Please allow up to one business day for your account to be approved.
  • When logged into the website
    • Select the appropriate sport to view all court availability.
    • Then select the 1-hour block you wish to reserve.
    • Complete any remaining reservation details and click Book.

In-Person and Phone Reservations

Reservation Policies

  • Reservations may be made up to two days in advance.
  • No voicemail messages will be taken for court sports reservations.
  • Non-members may not make advanced reservations.
  • Each member may make one reservation per court type, per day. Each court reservation consists of one hour of reserved time either on the hour or on the half-hour.
  • Players must check in at the North Equipment Room of the URWC or at the front desk of the St. Paul Gym to confirm the reservation. This includes walk-ins.
  • Members have ten minutes beyond the start of their reserved hour to claim their court. Failure to do so cancels the reservation and that court becomes open for use on a first come, first served basis.

Cancellation Procedures for Minneapolis and St. Paul Facilities

  • Members who wish to cancel a court reservation must do so by deleting their online reservation or notifying the North Equipment Room (URWC) at (612) 625-0852 or the Front Desk (St. Paul Gym) at (612) 625-8283 if they are unable to use reserved court times.
  • Cancellations should be made no later than two hours prior to the reserved time. This courtesy enables others to reserve court time, which otherwise, may go unused.

Revised 7.28.16

Facility Reservations

Facility Reservations

The primary purpose of RecWell facilities is to provide recreational and wellness opportunities to our members. We strive to fulfill the Department’s mission to enrich the campus experience and encourage healthy lifestyles.

Priority of Reservation

Facility reservations are made on a first come, first-serve basis. However, the highest priority is internal departmental programming which serves the University of Minnesota student body. Because of the high usage of the facility on Fridays, facility reservations will not be made in order to support the open recreation program. After this primary use has been met, the remaining time and space will be available to outside groups on a rental basis using the following priority list:

  • Recognized student groups of the University of Minnesota
  • University of Minnesota departments/academic units
  • General public

The rental group will have access to their rented space no earlier than at the start time listed on the rental confirmation.

Registered Student Organizations and Campus Life Programs may not use open recreation time for their group’s activities. The student group must complete a facility reservation in order to use space within the Recreation and Wellness Center, the Fieldhouse, and the Student Recreational Sports Fields.

Payment

Billing will occur after the event. A deposit may be requested at the discretion of the RecWell Event staff. If payment is not received, RecWell reserves the right to refuse future rentals to that customer. An invoice will be mailed after the event to the address that is on file. Payments can be made through a check payable to University of Minnesota, University EFS transfer, or credit card.

Rental Fees: The length of the rental period includes preparation, set-up, and tear-down/clean-up times. If a group uses a facility for a portion of an hour, they will be charged for the full hour, unless they have rented the facility for the day.

Event Operation Charges: In addition to the rental fee, the rental group is responsible for all direct labor costs incurred by University Recreation and Wellness that are necessary for the proper operation and maintenance of the facility. These costs include, but are not limited to, facility operations staff, lifeguards, paramedics, security and traffic personnel, sport officials, etc.. The amount of staff assigned to an event will be determined based on the size and nature of the event. Rental groups will also be charged for any special cleaning, maintenance, or repair resulting from the event or activity.

Ten-day Notice Policy

To process paperwork and acquire the necessary approvals, we require a minimum notice of ten business days. All paperwork must be turned in ten business days prior to the event. FLOOR PLANS AND LOGISTICS: Floor plans and logistics must be finalized no later than three working days prior to the event. There may be additional charges for set-up or logistical changes unless client notifies RecWell at least three (3) working days prior to the event. Large scale events require a minimum notice of 4 weeks, with final paperwork turned in 10 business days prior to the event.

Cancellation Policy

The Rec Well Event Staff must be notified immediately if the event is canceled. Refunds are based on the amount of advanced notice.

  • Seven (7) or more full working days before: Full Refund
  • Less than seven (7) full working days before: No Refund

If RecWell cancels due to unforeseen circumstances, the payment will be refunded in full.

Insurance

The licensee shall provide University with a certificate of insurance or other acceptable evidence of insurance coverage as indicated below.

  • (A) Licensee’s policy of Commercial General Liability Insurance with a minimum limit of $1,000,000 per occurrence; or qualified self-insurance subject to approval by University.
  • (B) Proof that Licensee has purchased event liability insurance with a minimum limit of $1,000,000 per occurrence. Licensee may purchase such insurance from the insurer of its choice, or at the following website address: https://tulip.ajgrms.com (a pass code will be provided if this option is selected).
  • (C) State and other governmental agencies that are self–insured shall provide a letter stating that fact and the coverage limits for such insurance on departmental letterhead.

All insurance provided, shall be written by insurance companies with an A.M. Best rating of A-VII or better and licensed and authorized to do business in the State of Minnesota and shall name the Regents of the University of Minnesota as an additional insured. The policies shall provide that the insurance coverage shall not be canceled, modified or non-renewed before the end of the term of this Agreement without written notice to University. The licensee shall maintain the insurance(s) described in this paragraph for the entire term of this Agreement.

Exclusive Caterer

University Recreation and Wellness has an exclusive catering contract with French Meadow Bakery and Cafe. Events serving food and beverages must contact the Catering Manager. RecWell Event Staff will assist with this process.

Alcohol Policy

Requirements and Responsibilities of Persons filing for an Exception to the Regent’s Policy on Alcohol.

  • An application must be submitted in triplicate at least 10 days prior to the event.
  • The applicant must be present at the event/program and responsible for the control and serving of the alcohol.
  • No University budgeted funds may be used directly or indirectly for the purchase of alcoholic beverages. Student activity funds are not considered University funds. Alcoholic beverages must not be sold, nor can their cost be included in the price of an admission ticket.
  • All state and municipal laws must be enforced, e.g., minors may not be served; no one is to be served who is intoxicated.

The applicant is responsible for:

  • Ensuring that the event is legally conducted
  • The conduct of members and guests attending the event
  • All arrangements, including scheduling the room, contact the head of the unit where the event will be held, set-up, clean-up, etc.
  • Non-alcoholic beverages must be properly dispensed. 

RecWell Event Staff will determine any policies or procedures concerning the scheduling of special events that are not stated here.

Weather/Rain Date

RecWell will not guarantee alternate facilities or rain dates. However, we will make every effort to find space or alternate dates. Alternate facility space must be reserved within 10 days of the event. When reserving an alternate facility for weather purposes client will be charged 25% of the reservation cost. If the alternate facility space is used, the customer will be charged the full room rental and will not be charged for the outdoor space. RecWell reserves the right to mandate the time in which rain calls must be made.

Table Policy

Upon approval, a table will be set up in a specified location by RecWell staff. Outdoor table use is not permitted. The table must be staffed at all times and organization name must be visible. Tablers may not actively approach RecWell participants. If conducting academic research, the material must be approved by the RecWell department. All material distributed must comply with University policy on distribution of information. Distribution of sealed, pre-packaged food/beverage is allowed, with prior approval. All other food distribution is prohibited. Fundraising is prohibited. All materials left behind will be discarded.

Please note: Decorations such as Helium-filled balloons, non-enclosed candles, confetti, smoke or fog machines, sparklers, and glitter are not permitted. Contact University Recreation and Wellness Event Staff at urwevent@umn.edu to reserve a table.

Collection Bin

Registered student groups and University departments may apply to have a food, book or toy drive bin located in the main lobby of the University Recreation and Wellness Center. It is the responsibility of the organization to maintain the bin. Signage must be approved by RecWell Facility Staff prior to placing it in the bin. The bin will be provided by RecWell. University Recreation and Wellness will not provide storage for extra items. It is the responsibility of the organization to keep an inventory of the bin and empty it when necessary. University Recreation and Wellness is not responsible for the security of the items placed in the bin.

Contact University Recreation and Wellness Event Staff at urwevent@umn.edu to reserve a collection bin.

University Recreation and Wellness has the right to refuse reservation of space to any direct competitor to University Recreation and Wellness and its programs. Facility reservation requests must be submitted to one of the following individuals:

  • Facilities Event and Operations Manager: Mpls Recreation and Wellness Center, Cooke Hall, University Fieldhouse, Student Recreational Sports Field and Dome and Outdoor facilities.
  • Program Director, Aquatics: All departmental swimming pools.
  • Assistant Director of Facilities, St. Paul: For use of the St. Paul Gymnasium and St Paul Outdoor facilities. 
  • Reservations can also be made via the RecWell website.

Revised 9.13.16

Sport Clubs

Sport Clubs

 

Sport Clubs Membership

The University of Minnesota Sport Clubs Program is open to all registered students who have paid their Student Services Fee and any faculty or staff that have purchased memberships with the URW. These individuals need only pay the dues required by the club and fill out the necessary paperwork to become members of that club.

University students who have not paid the Student Services Fee, faculty and staff who have not purchased memberships for the University Recreation Center, and local community members 18 or more years old, may be considered for Sport Club Program participation on a limited basis. These individuals must purchase a Sport Club Affiliate Card. Affiliate cards will cost the member $65 per fall and spring semester and $35 for the summer session. Affiliate members should contact the club officer to request an affiliate card. After the request has been processed, the affiliate will receive an email notification indicating approval and with further instructions. Any eligible participant (student, faculty, or staff) who wishes to purchase a membership with the University Recreation Center may do so in lieu of purchasing the Affiliate Card. At least 75% of a competitive club’s membership must be composed of student-service- fee paying students. Instructional clubs must have a minimum of 50% student service fee paying students, but the voting membership of the club must be two-thirds students.

Please Note: Individual Sport Clubs may have more strict eligibility standards for non-student membership. These eligibility policies are the minimum requirements for all groups associated with the Sport Club Program, and individual clubs are prohibited from making their eligibility standards more lenient. Many of the competitive clubs are in leagues that require 100% student membership, and these clubs may choose not to admit non-students as members.

Criteria used to select clubs to join the Sport Clubs Program

  • A group must have been registered with the Student Activities Office for a minimum of one academic year.
  • Demonstrated student interest by at least 10, but preferably 15-20, full-time, fee-paying students.
  • A unique sport not currently offered in the Sport Club Program that can be supported by Department of University Recreation & Wellness (URW) facilities, as well as financial and administrative resources, and allows for reasonable risk management as determined by the Assistant Director for Programs, Facilities, Program Director, and the Director of University Recreation and Wellness.
  • The club’s focus must be either competitive or instructional in nature. If competitive, there must be legitimate intercollegiate competitive opportunities available in which the club may participate.
  • If applicable, demonstrated the need to add a duplicate sport (i.e., an activity already provided by Athletics, Intramural Sports, Open Recreation, Fitness, or Sport Clubs), by showing that current offerings do not meet the needs of your organization.
  • Available financial resources to support the club in its first year of membership. These resources may include dues, sponsorships, or fundraisers that follow Sport Club guidelines.
  • Determination by the URW staff that the sport is appropriate and is in accordance with the overall mission of the URW and the University of Minnesota.

Vehicle Lease Program

The Sport Clubs Program is also responsible for 2 vehicles which the department leases from Fleet Services. These vehicles are primarily for club travel during the school year and for the Youth Programs during the summer. During the school year, clubs must submit a Vehicle Request form, Travel/Roster Request form, and Participation Waivers from all club members who plan to travel, to the Sport Clubs Office in order to travel.

Anyone who intends on driving a vehicle or any sport club member who intends to drive any rental vehicle must meet the following criteria:

  • All drivers must submit their driver’s license check request to the Sport Club office for clearance and meet the following criteria:
  • All drivers must be at least 19 years of age and possess a valid United States or Canadian driver’s license.
  • All drivers must have a clear record for a minimum of one year.

A driver cannot have:

  • Any drug/alcohol-related offense
  • Any reckless driving offense
  • Two or more speeding tickets
  • A consistent pattern of accidents, traffic offenses, suspended license charges, etc. which may be seen as a risk to others.

When utilizing the University Recreation and Wellness vehicles, clubs must pay a mileage rate (determined and subsidized annually by the Sport Clubs Program). When clubs are not utilizing the vehicles during the school year, other programs and departments can rent the vehicles from the Sport Clubs Program.

Everyone who travels in University vehicles must wear seatbelts and abide by all national, state, and University policies, procedures, and laws. Smoking is not allowed in our vehicles. It is expected that all passengers will respect the University’s property by not climbing over the backs of the seats, by cleaning out the vehicles prior to returning them, and by reporting any damage to the vehicle immediately so the appropriate steps can be taken for repairs. The vehicles are maintained by Fleet Services and inspected by Sport Club vehicle lease assistant on a weekly basis.